The role of the ‘Accidental’ Change Agent (or Champion or Manager)

Posted by Audra Proctor

As far back as 2012 we started researching the changing role of the Change Agent (or Champion or Manager) And, in particular, the challenges, skills, tools and infrastructure they need to execute successfully in their role.

Fast forward 4 years and 200+ Change professionals in our community shared their experiences and insights on the topic in our Are you an “Accidental” Change Agent white paper.  Feel free to download a copy here. 

With the unprecedented disruption faced during 2020-21, we went out to our change community for a focused re-run of the survey.  To get a feel for what had changed during the pandemic and some first-hand insights into the key challenges and opportunities that Change Agents are facing currently.  To help us plan ahead effectively. 

Here is a short summary of these updated findings below: 

For many Change is not a full-time role

Many of us are still entering the Change Management community 'accidentally'.  Not because we're not involved in business change and continuous improvement but, primarily, because it is not often a full-time role. 

A sampled re-run of our community survey, in December 2021 - with just over 80 people responding - told us about their 'day-jobs' where:

  • 13% are HR practitioners

  • 34% have a Transformation role

  • 16% are Project Managers

  • 9% are Programme Managers

  • 5% have a Solution Delivery role

  • 23% are Business Unit Managers

Function Pie Chart

 

Its difficult to see any of these roles not involving Change management – being able to pivot and transform your business quickly in our volatile, uncertain, complex, and ambiguous (VUCA) world needs all-hands-on-deck. And, while this isn’t a plug for full-time Change Management - as the only way to deliver against this highly challenging environment. We do know that:

A.  individuals only really improve performance through practice

B.  organisations can only really bring agility through distributed know-how, ease of access to skills and tools

And Change Management is like many other disciplines in this respect.

So, what are the big challenges, and how are we equipping accidental change agents with adaptable and agile change management capabilities to work smarter and faster - getting the job done while time-poor, even if not perfect.

Key challenges Change Agents face

We asked our sample to identify the top 2 challenges they face planning and delivering successful change. And compared it to 4 years ago.

4 years ago, 200+ in our community told us about difficulties ...

December 2021, our sample shared the following challenges ...

  1. Helping people develop commitment to change
  2. Gaining support from middle and front-line managers
  3. Gaining the support of senior managers and executives
  4. Securing sufficient resources for the change
  1. Creating processes to engage distributed, remote people impacted by change
  2. Helping people sustain commitment and adoption after go-live
  3. Getting skills and tools to where they are most needed quickly and cost-effectively
  4. Building repeatable capability across the enterprise

Gaining and sustaining commitment to change were common themes across both surveys. But what has increasingly come to the fore in our December 2021 results is the need to engage distributed and remote teams being impacted by change. And getting the skills and tools to where they are most needed in the organization.

We see this as a reflection of the change that the pandemic has created in working patterns – and the need to take a more flexible approach to delivering Change Management training, skills, and tools.

 

OurMethodologyForWebsitePanelTP

 

Key skills, abilities, and tools to get the job done

The relative importance and gaps in these key capabilities, as perceived by our community sample, are shown below.

Key Capability

Our own practical, action-focused, and role-relevant training is helping Accidental Change agents get up to speed quickly with scalable, graduated skills and tools. For example:

 

Products Roadmap Pro

 

INTRODUCTORY know-how to:

  • kick off people-centred project
  • assess people impact and readiness
  • communicate change effectively    
  • work in partnership with change leaders

Repeatable tools and skills

  • Communications Effectiveness
  • Change Impact
  • User Readiness
  • Influencing

 

SolutionChangeAndProjectProfessionals

 

 

INTERMEDIATE know-how to:

  • create a shared change purpose
  • diagnose people-change risks
  • build data-driven change plans
  • prepare your change leader network
  • manage key stakeholder issues
  • drive essential engagement  
  • prepare line managers to drive local deployment and commitment
  • integrate project & change metrics

Repeatable tools and skills:

  • People-risk assessment & tracking
  • Change Resistance management
  • Integrated Project & Change planning
  • Sponsor Behaviour Assessment & Coaching

Find out more about our learning pathways here

Key learning point in all of this

IdeaGraphicFor Accidental Change Agents or Champions or Managers, the use of informal influence is essential.

In the early stages of a new role, we often lack seniority and credibility to get the job done. 

 

 

 

What is the source of your influence, and how can you use it to help:

Done is better than perfect

  • provide additional organizational legitimacy to the change,
  • nurture relationships and broker important alliances,
  • secure people’s involvement in the change process
  • provide colleagues with objective feedback and leaders with less threatening counsel on change progress, and their personal performance

 

 

Are you ready for the opportunities - and uncertainties - of 2022?

Why not take the opportunity to upskill quickly with one of our introductory Change Management solutions

And create a learning pathway that includes intermediate learning and advanced certification, to match your growing responsibilities.

Tags: Change Agents, Change Managers

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